Office Manager

About the role

We specialize in recruiting high-caliber leaders in the green industry, partnering with commercial landscape and construction firms that are growing, modernizing, and building future-forward teams. This role is one of the most impactful positions we are filling this year.

What you'll own

• Oversee accounts payable in Sage 300 CRE, including PO processing, vendor invoicing, payments, and expense tracking via Concur
• Support accounts receivable, billing, and collections in Aspire
• Apply strong knowledge of cost codes, departmental allocation, and accurate expense coding
• Partner with the Controller on month-end close, audit preparation, and financial reporting
• Lead and provide guidance to the office administrative team
• Establish and enforce standard operating procedures across all office functions
• Partner with the part-time HR lead on onboarding, employee records, and I-9 collection
• Maintain personnel files in UKG and support digitalization efforts as the company scales
• Serve as backup to the primary payroll administrator on weekly payroll runs in UKG
• Manage contract administration, insurance documentation, and renewals
• Serve as the primary point of contact for branch communications across phone, email, and visitors
• Support seasonal operations during spring ramp-up and winter snow operations

What it takes

• 5+ years of office management, branch administration, or operations administration experience in commercial landscaping, construction, facilities services, or a comparable field services industry
• Strong accounting background with hands-on AP/AR experience, cost code fluency, and expense tracking
• Demonstrated ability to lead and manage office staff
• Proven process discipline: SOP-driven, detail-obsessed, and accountable
• Advanced Microsoft Office proficiency, especially Excel
• Valid driver's license; ability to work full-time on-site in North Haven, CT
• Hands-on experience with Sage 300 CRE, Aspire, UKG, or Concur strongly preferred
• Bilingual fluency in English and Spanish a plus
• Familiarity with commercial landscaping or construction seasonality preferred